Corruption and inability to use QuickBooks are clear indicators that there is something wrong with your QuickBooks file, including a large or corrupt file.
Chances of ending up with a damaged file could result if steps are not taken to act on the same. When your data file already exceeds 400 MB, you are at high risk for:
- Data loss or corruption
- Slower transaction entry/report processing
- Faulty backups
How can I reduce the database size?
There are three ways to do this:
Condense or Cleanup QuickBooks has a built-in utility that will reduce the file size of your QuickBooks data file. The QuickBooks condense operation condenses closed transactions into summary journal entries. If any list items are not used, they are deleted from QuickBooks (lists: customers, employees, vendors). There are some transaction types the Condense operation will not remove.
Currently, QuickBooks Online can only convert desktop data files under 350MB in size. With E-tech’s SuperCondense Service, QuickBooks users can bring down any file size so they can easily upgrade to QB Online. The service results in smaller QuickBooks files lesser prone to corruption or crashing–with faster load times and functionality. With less space on the hard drive, QuickBooks systems are also easier to update with new versions.
The QuickBooks SuperCondense service is an advanced version of the QuickBooks Condense process and will shrink your company data file by 50-80%.
The SuperCondense service has been used by hundreds of satisfied customers in US, Canada, and UK. Since QuickBooks does not have a condense feature in the Canadian and UK versions of QuickBooks. This service allows users of QuickBooks to continue to use their existing data files rather than create a new data file and lose history. Also, even though the US version of QuickBooks does have a condense feature, it does not work correctly with data files with Inventory or Advanced Inventory.
To learn more about this service, https://e-tech.ca/Quickbooks-Super-Condense-Service.aspx