On the off chance that your QuickBooks organization information document (QBW) has developed too huge, It can negatively affect the performance of the file. You will experience sluggishness, frequent crashes, delays in saving transactions, delays in running reports, etc.
The QuickBooks file condense process does two things: The QuickBooks Condense command creates a permanent copy of the QuickBooks data file (called an archival copy of the file); the file condense process makes the data file smaller by summarizing many old closed, detailed transactions that use big monster journal entries.
Because this condensing and archiving can be a little bit confusing, here’s a quick summary of exactly what happens when you condense the QuickBooks company file. Here’s what QuickBooks typically does during the process:
- Saves an archive copy of your company files: When you condense the QuickBooks company file, QuickBooks saves an archival copy of that file.
- Removes old closed transactions: As part of the condensed process, QuickBooks gives you the opportunity to remove old, closed transactions from the current, working version of the QuickBooks company file. Remember that archiving creates an archival copy of the QuickBooks company file.
- You still have a working version of the QuickBooks company file, however, and it’s this current, working version of the QuickBooks company file that gets cleaned up, or condensed, by the removal of old, closed transactions.
- Closed transactions are transactions that QuickBooks no longer needs to track in detail. For example, an old customer invoice — after it’s been paid — is a closed transaction. An old check written to some vendor — after it’s cleared the bank — is a closed transaction.
- Summarizes old, closed transactions: Because the old, closed transactions are removed from the QuickBooks data file, condensing typically creates summary monthly journal entries for the old, closed transactions and places these summary transactions in the current, working version of the QuickBooks data file.
- Clears the audit trail: QuickBooks maintains an audit trail showing who has entered what transactions. One almost-hidden effect of the cleanup of the QuickBooks data files concerns the audit trail. If you clean up a company file and indicate that the company file should be condensed, QuickBooks clears the audit trail before the “removed closed transactions on or before” date.
In other words, for the period of time in which QuickBooks removes old, closed transactions, it also removes the audit trail of those transactions.
The SuperCondense service works with all international editions of Quickbooks including the US, Canada, and UK versions.
With E-tech, this service has been used by hundreds of satisfied customers in the US, Canada and the UK. Since Quickbooks does not have a condense feature in the Canadian and UK versions of Quickbooks. this service will allow users of Quickbooks to continue to use their existing data files rather than create a new data file and lose history. Also, even though the US version of Quickbooks does have a condense feature, it does not work correctly with data files with Inventory or Advanced Inventory. The SuperCondense service will work in such cases.
To enquire more about our Quickbooks Super Condense Service, please click https://e-tech.ca/Quickbooks-Super-Condense-Service.aspx