Compared to QuickBooks Enterprise version, its Pro and Premier versions come with a relatively smaller Sybase database. So, you will have to face some obvious limitations related to list size of QuickBooks Pro and Premier. Basically, both Premier and Pro versions of QuickBooks allow only 14,500 names in the data files. The term ‘Name’ defines aspects like customer, vendor, account, employee, item or another name. If you want to go beyond the limit of 14,500 names, you are supposed to upgrade to QuickBooks Enterprise version – which is significantly costlier than its younger brothers.
The same theory applies to the Items list of QuickBooks Pro or Premier versions. In addition to that, various other less prominent lists in these two versions limit the number of entries to 10,000 or fewer. In general, most businesses tend to start with QuickBooks Pro or Premier. They continue to use those versions for some time until they find out no more data can be entered. The data can be customers, jobs, vendors or even the combination of total names you enter.
In fact, it will not take that long for the list to reach the limit of 14,500. This is particularly true if the merchandise you sell constantly change.
What are the possible solutions to overcome this issue?
Here are the possible solutions you can try in order to overcome this issue.
- You can merge the items of the same type
One of the methods you can try to resolve this issue is merging items. However, what you should remember is that you can merge the items of the same type. That means you cannot merge service items with a non-inventory item type. Instead, you can merge service type items with other service type items and non-inventory items with other non-inventory items.
When you merge two items, you will have to decide the items that are merged with the other. Once the items are merged, they will not appear on the item list anymore. So, you should assess the consequences prior to merging items. In addition to that, it is strongly suggested that you create a backup of the respective QuickBooks file.
- Condense or SuperCondense the data files
Another possible solution is to condensing the respective data files. When you condense a data file, that process will eliminate the transactions that were recorded prior to the condensing. The removal of list items will result in a reduced list size. However, you should know that condensing cannot be applied to company files that are associated with an inventory. In that case, you will have to choose a SuperCondense service.
SuperCondensing will reduce the size of the respective file. In addition to that, the process gets rid of the unused lists from the data file. However, when removing the lists, you can choose to do it based on particular criteria. As a result, you can remove the lists that are no longer required for your operation.
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